From conservation to.... rugby?

2011-11-02T17:09:00.001+02:00

There's a lot of laughter around the PEP office these days, thanks to a somewhat bizarre and unexpected shift in focus which has turned our very own Sharon van Wyk from an award-winning eco-warrior into a rugby writer!
While still very much keeping her conservation hat on (she's a dyed in the wool bush babe!) Sharon has been roped in by South African rugby legend Naas Botha to run the editorial and write for his new digital rugby magazine, RUGBY MENTOR.
There's never been a doubt that Sharon is passionate about her rugby, and her team - the SHARKS - and now she's thrilled to have the chance to spend a bit of time in the rugger world, carving out a name for herself.
"I'm not the world's greatest rugby afficionado," she humbly explains. "But what I lack in technical knowledge I make up for in enthusiasm, and I know all the important stuff, like "crouch, touch, pause... engage!"
Indeed, Sharon likens her new challenge - as one of very few women journalists in the rugby world - to her days on the road with rock bands...
"It's very reminiscent of rock and roll," she laughs. "There's a lot of similarities between rugby players and rock stars, so it's not an entirely alien world I find myself in - after all, I've been there, done that and gotten several t-shirts!"
And for a gal who is perfectly at home in the bush with wild animals, the move to rugby writer is not exactly daunting.
"If you can handle walking into a pride of feeding lions and stay rooted to the spot when charged, then dealing with all that testosterone is a walk in the park!"
We wish Sharon well in her new endeavour! For more about RUGBY MENTOR visit: www.rugbymentormag.com

PAIA Manual

2011-11-02T16:03:00.000+02:00

Painted Earth Productions PAIA Manual

PAINTED EARTH PRODUCTIONS

A Guide to

ACCESSING OUR INFORMATION

Our Manual in terms of Section 51 of the

Promotion of Access to Information Act

PAIA MANUAL

HARD COPY POSTED TO :

The South African Human Rights Commission

PAIA Unit

Private Bag 2700

Houghton

Emailed to: PAIA@sahrc.org.za

Preamble:
The Promotion of Access to Information Act No. 2 of 2000 (“the Act”) came into operation on 23 November 2001. Section 51 of this Act requires that we as a private body compile a manual giving information to the public regarding the procedure to be followed in requesting information from us for the purpose of exercising or protecting rights

Introduction to the Private Body:
Painted Earth Productions is a close corporation operating in Gauteng. We as a private body have compiled this manual, not only to comply with the provisions of the Act, but also to foster a culture of transparency and accountability in our environment and to ensure that members of the public have effective access to information in our possession which will assist them in the exercise and protection of their rights.

Inside these pages you will be able to view the categories of information which we possess. You will also be shown the correct procedure to follow should you require access to any of this information.

A copy of this manual is also available at the offices of Painted Earth Productions.

Section A - Our details:
Full Name : Painted Earth Productions
Registration Number : 2006/056333/23
Registered Address : 183 Bartle Avenue, Murrayfield Ext 1
Pretoria, 0184
Postal Address : As above
Telephone Number : (+27) (0)83 725 9131
Fax Number : (+27) (0)12 803 6221
Members : Sharon van Wyk and Paul Henning
Designated Information Officer : Sharon van Wyk
Email Address of Information Officer : shazvw@xsinet.co.za
Website address : www.paintedearth.co.za

Section B – The official guide:
Section 10 of the Act requires the South African Human Rights Commission (SAHRC) to publish a Guide containing information reasonably required by a person wishing to exercise or protect any right in terms of this Act.

The Guide will contain the following information:

* The objects of the Act;
* The manner and form of a request for access to information held by a body;
* Assistance available from both the information officers and the Human Rights Commission in terms of this Act;
* All remedies in law regarding acts, omissions, rights and duties, including how to lodge an internal appeal and a court application;
* Schedules of fees to be paid in relation to requests for access to information;
* Regulations made in terms of the Act.

Copies of this Guide will be available as soon as it is published by the SAHRC, to which it was submitted in August 2005.

Enquiries regarding the Guide can be addressed to the SAHRC, the contact details of which are as follows:

Post: South African Human Rights Commission

Promotion of Access to Information Act Unit
Research and Documentation Department
Private Bag 2700
Houghton 2041
Telephone: (011) 484-8300
Fax: (011) 484-0582
Website: www.sahrc.org.za
E-mail: PAIA@sahrc.org.za

Section C – Information available in terms of the Act
1. Categories of information

We hold the following categories of information:

(a) STATUTORY COMPANY INFORMATION
Certificate of Incorporation; Certificate of Change of Name (if any);
Members’ shareholdings; Annual Financial Statements including: Annual accounts; Books of Account regarding information required by the Companies Act, 1973; Supporting schedules to books of account and ancillary books of account;

(b) ACCOUNTING RECORDS
Books of Account including journals and ledgers; Delivery notes, orders, invoices, statements, receipts, vouchers and bills of exchange.

(d) MOVABLE PROPERTY
Asset register; Finance and Lease Agreements, where applicable; Notarial Bonds, Deeds of Pledge.

(e) INTELLECTUAL PROPERTY
Any trademarks, trade names and protected names; Copyrights; Agreements relating to intellectual property, research and development agreements, consulting agreements, use agreements, joint venture agreements and joint development agreements.

(f) AGREEMENTS AND CONTRACTS
Material agreements concerning provision of services or materials; Joint venture agreements, partnership agreements, participation, co-marketing, co-promotion or other alliance agreements; Agreements with shareholders, officers or directors; Agreements with contractors and suppliers; Agreements with customers; Sale agreements; Distributor, dealer or agency agreements; Purchase or lease agreements.

(g) TAXATION
Copies of all Income Tax Returns and other tax returns and documents;

(h) LEGAL
Records relating to legal proceedings; Licences, permits and authorisations; settlement agreements.

(i) INSURANCE
Insurance policies; Claim records; Details of insurance coverages, limits and insurers.

(j) INFORMATION TECHNOLOGY
Hardware; Operating Systems; Telephone Exchange Equipment; Telephone Lines, Leased Lines and Data Lines; LAN Installations; Software Packages; Disaster Recovery; Internal Systems Support and Programming / Development; Capacity and Utilization of Current Systems; Agreements; Licenses.

(k) SALES AND MARKETING
Products; markets; customers; brochures, newsletters and advertising materials; sales.

2. Procedure for requesting access to the above information
If you wish to request access to any of the above categories of information, you are required to complete a prescribed request form.

These forms are available from:
• our information officer (whose contact details are in section A of this manual);
• the SAHRC website (www.sahrc.org.za)
• the Department of Justice and Constitutional Development website (www.doj.gov.za).

There is a prescribed fee (payable in advance) for requesting and accessing information in terms of the Act. Details of these fees are contained in the request form. You may also be called upon to pay the additional fees prescribed by regulation for searching for and compiling the information which you have requested, including copying charges.

It is important to note that access is not automatic – you must identify the right you are seeking to exercise or protect and explain why the record you request is required for the exercise or protection of that right. You will be notified in the manner indicated by you on the request form whether your request has been approved.

Section D – Information available in terms of other legislation.
Where applicable to our operations, information is also available in terms of certain provisions of the following statutes:

Compensation for Occupational Injuries and Diseases Act 130 of 1993;

Income Tax Act 58 of 1962;

Companies Act 61 of 1973;

Insolvency Act 24 of 1936;

Basic Conditions of Employment Act 75 of 1997;

Labour Relations Act 66 of 1995;

Employment Equity Act 55 of 1998;

Unemployment Insurance Act 30 of 1966;

Occupational Health and Safety Act 85 of 1993;

Public Accountants and Auditors Act 51 of 1951;

Financial Intelligence Centre Act 38 of 2001.

Section E – Information automatically available
The following categories of records are automatically available for inspection, purchase or photocopying. In other words you do not need to request this information in terms of the Promotion of Access to Information Act: Booklets; Pamphlets / Brochures; Posters; Other literature intended for public viewing.

Request forms for these categories of information are also available from our information officer, whose contact details appear in section A of this manual.

ANNEXURE “A”

FORM C

REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY

(Section 53 (1) of the Promotion of Access to Information Act, 2000

(Act No. 2 of 2000))

[Regulation 10]

A. Particulars of private body
The Head:
....................................................................................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................

B. Particulars of person requesting access to the record
(a) The particulars of the person who requests access to the record must be given below.
(b) The address and/or fax number in the Republic to which the information is to be sent must be given.
(c) Proof of the capacity in which the request is made, if applicable, must be attached.
Full names and surname: ................................................................................................................................................................
....................................................................................................................................................................................................
Identity number: ............................................................................................................................................................................
Postal address: ..............................................................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................
..................................................................................................
Fax number: ...............................................................................
Telephone number:......................................................................
E-mail address:...........................................................................
Capacity in which request is made, when made on behalf of another person: ..................................................................................
....................................................................................................................................................................................................

C. Particulars of person on whose behalf request is made
This section must be completed ONLY if a request for information is made on behalf of another person.

Full names and surname: ................................................................................................................................................................
....................................................................................................................................................................................................
Identity number: ............................................................................................................................................................................

D. Particulars of record
(a) Provide full particulars of the record to which access is requested, including the reference number if that is known to you, to enable the record to be located.
(b) If the provided space is inadequate, please continue on a separate folio and attach it to this form. The requester must sign
all the additional folios.

1. Description of record or relevant part of the record:..............................................................................................
...............................................................................................................................................................................................
...............................................................................................................................................................................................
...............................................................................................................................................................................................
...............................................................................................................................................................................................
2. Reference number, if available: ..................................................................................................................................................
3. Any further particulars of record: ...............................................................................................................................................
...............................................................................................................................................................................................
...............................................................................................................................................................................................
...............................................................................................................................................................................................

E. Fees
(a) A request for access to a record, other than a record containing personal information about yourself, will be processed only after a
request fee has been paid.
(b) You will be notified of the amount required to be paid as the request fee.
(c) The fee payable for access to a record depends on the form in which access is required and the reasonable time required to search for and prepare a record.
(d) If you qualify for exemption of the payment of any fee, please state the reason for exemption.

Reason for exemption from payment of fees: .....................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................

F. Form of access to record
If you are prevented by a disability to read, view or listen to the record in the form of access provided for in 1 to 4 hereunder, state your disability and indicate in which form the record is required.

Disability: .............................................................................
Form in which record is required: ............................................
............................................................................................ ............................................................................................
............................................................................................ ............................................................................................

(a) Compliance with your request in the specified form may depend on the form in which the record is available.
(b) Access in the form requested may be refused in certain circumstances. In such a case you will be informed if access will be granted in another form.
(c) The fee payable for access to the record, if any, will be determined partly by the form in which access is requested.

1. If the record is in written or printed form:

Select one of the following with an X

Either a copy of record* .....
or an inspection of the record ....

2. If record consists of visual images

(this includes photographs, slides, video recordings, computer-generated images, sketches, etc.):
view the images.....
copy of the images*......
transcription of the images* ......

3. If record consists of recorded words or information which can be reproduced in sound:

listen to the soundtrack (audio cassette)....
transcription of soundtrack* ...... (written or printed document)

4. If record is held on computer or in an electronic or machine-readable form:

printed copy of record* ......
printed copy of information ......
derived from the record* .....
copy in computer readable form* .....

*If you requested a copy or transcription of a record (above), do you wish the copy or transcription to be posted to you?

Postage is payable.

YES ......
NO ......

G. Particulars of right to be exercised or protected
If the provided space is inadequate, please continue on a separate folio and attach it to this form. The requester must sign all the additional folios.

1. Indicate which right is to be exercised or protected: .......................................................................................................... ...............................................................................................................................................................................................
...............................................................................................................................................................................................
2. Explain why the record requested is required for the exercise or protection of the aforementioned right:.............................................
...............................................................................................................................................................................................
...............................................................................................................................................................................................
...............................................................................................................................................................................................

H. Notice of decision regarding request for access
You will be notified in writing whether your request has been approved/denied. If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with your request.

How would you prefer to be informed of the decision regarding your request for access to the record? ....................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................

Signed at..............................this ...........................day of............................................... 20 ...............
.......................................................................................................................

SIGNATURE OF REQUESTER/PERSON ON WHOSE BEHALF
REQUEST IS MADE

ANNEXURE “B”

AN EXPLANATORY NOTE ON FEES TO BE CHARGED BY A PRIVATE BODY WHEN GRANTING A REQUEST FOR ACCESS TO INFORMATION IN TERMS OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2000.

The fees chargeable by private bodies are contained in Part III of Annexure “A” of the Regulations. A copy of Part III is attached for your convenience. The present charges are as follows:
1. Copies of a manual
Should an individual require a copy of the private body’s manual, a fee of R1,10 is chargeable for every photocopy of an A4 page or part thereof.
2. Reproduction fees
1 Reproduction fees apply to obtaining copies or transcriptions of information which is automatically available from the private body. The fees are listed in paragraph 2 of Part III of Annexure “A” to the Regulations.
3. Access fees
2 Access fees are chargeable for copies or transcriptions of information requested under this Act. The fees are listed in paragraph 4 of Part III of Annexure “A” to the Regulations.
4. Other fees
4.1 A request fee of R50,00 is payable by a requester who is seeking access to a record containing information which is not personal to the requester. See paragraph 6 of Part 1 of this Work.
4.2 A search fee may be charged at a rate of R30,00 per hour or part thereof for searching and preparing the record for disclosure provided such time was reasonably required for that purpose.
4.3 If the request is not limited to records containing information which is personal to the requester and if the head of the private body is of the opinion that the time taken to give effect to the request will exceed six hours the requester can be called upon to pay a deposit of not more than one third of an estimate of the access fee which will become payable.
4.4 If a copy of a record is posted to a requester, the requester is obliged to pay the actual postage payable.

1 Section 52(3) and Regulation 1(1).
2 Section 54(7) and Regulation 11(3).
3 Section 54(1) and Regulation 11(2).
4 Annexure “A”, Part III, Item 4(1)(f).
5 Section 54(2). 8

PART III

FEES IN RESPECT OF PRIVATE BODIES

1. The fee for a copy of the manual as contemplated in regulation 9 (2) (c) is R1,10 for every photocopy of an A4-size page or part thereof.

2. The fees for reproduction referred to in regulation 11 (1) are as follows:
(a) For every photocopy of an A4-size page or part thereof R1,10
(b) For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form R 0,75
(c) For a copy in a computer-readable form (compact disc) R70,00
(d) (i) For a transcription of visual images, for an A4-size page or part thereof R40,00
(ii) For a copy of visual images R60,00
(e) (i) For a transcription of an audio record, for an A4-size page or part thereof R20,00
(ii) For a copy of an audio record R30,00

3. The request fee payable by a requester, other than a personal requester, referred to in regulation 11 (2) is R50,00.

4. The access fees payable by a requester referred to in regulation 11 (3) are as follows:

(1) (a) For every photocopy of an A4-size page or part thereof R1,10
(b) For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form R0,75
(c) For a copy in a computer-readable form on compact disc R70,00
(d) (i) For a transcription of visual images, for an A4-size page or part thereof R40,00
(ii) For a copy of visual images R60,00
(e) (i) For a transcription of an audio record, for an A4-size page or part thereof R20,00
(ii) For a copy of an audio record R30,00
(f) To search for and prepare the record for disclosure, R30,00 for each hour or part of an hour reasonably required for such search and preparation.

(2) For purposes of section 54 (2) of the Act, the following applies:
(a) Six hours as the hours to be exceeded before a deposit is payable; and
(b) one third of the access fee is payable as a deposit by the requester.
(3) The actual postage is payable when a copy of a record must be posted to a requester.